By default, any thesis or dissertation that is uploaded to the ScholarWorks database is made publically available on the internet, immediately upon upload. In certain circumstances, a student may wish to delay or limit access to the document. The following examples describe scenarios in which you may want to consider limiting or restricting access to your document:
- Your work is based on data generated through research that will support other publications from people on the research team and those data may need to be delayed in their release;
- There is a plan to apply for a patent based on research discussed in the thesis/dissertation;
- The thesis/dissertation contains data or material that was generated pursuant to a grant or contract and the thesis/dissertation is subject to review by the sponsor or grantor prior to publication;
- You plan to publish all or part of the document and knows that the publishers in the relevant field consider open access theses/dissertations to be a prior publication.
Students who wish to delay or limit access to their theses or dissertations can choose from one of two options. The first option is a closed thesis or dissertation, which makes the document immediately available, but limited to the Georgia State community. This option is a permanent restriction, unless you later request to release the restriction. The second option is a complete embargo of the document, which makes the document unavailable for download to anyone. The complete embargo is time limited, with options for six months, one year and two years. Once the time limit is reached, the document is automatically released, unless you submit a request for an extension. In order to request an extension, use the same embargo request form as for the initial embargo request.
If you wish to restrict access to the thesis or dissertation using one of the options described above, submit an Embargo Request Form (you may also send your request to your advisor and ask her or him to forward that, with his or her approval) to the Office of Graduate Services’ graduation auditor, Chad Van Gorden, before uploading your document to the database. The Office of Graduate Services will ensure that the request also has the support of your area’s graduate director, as well as the college’s Associate Dean for Research and Graduate Studies.
In order to request an extension when your original embargo expires, use the same embargo request form as for the initial request.
If you have any questions about this process, first see your Thesis or Dissertation Advisor, then your area’s Graduate Director or the Graduate Office.